Purpose
Use stock adjustments to manually correct inventory when stock quantities differ due to damage, expired goods, data-entry errors or theft.
Before you start
- Backup or note current stock balances if needed for audit.
- Have the product SKU, reason for adjustment, and quantity ready.
Confirm whether increase or decrease is required (see “When to use adjustment”).
When to use adjustment
- To correct system stock after physical count.
- To write off damaged or expired products.
- To fix data entry mistakes or missed receipts.
Do not use adjustments to hide errors.
Always include a clear reason for every adjustment for auditing and transparency.
What happens next after carrying out Stock Adjustment
- The adjustment immediately updates the product’s available stock.
- Adjustment history is visible under Products->Product Stock History.
- Financial reports, that is stock value reports, profit reports and sales margins calculations are updated accordingly.
Tips / Troubleshooting
- If an adjustment fails: check user permission, ensure location is correct, and that the product SKU exists.
- Always record a clear reason for every adjustment for future clarity on the changes made.
- For large batch adjustments, test with a single SKU first.
Large adjustments should be accompanied with supporting documents
Common mistakes and fixes
Mistake: Wrong sign (entered increase instead of decrease).
Fix: Delete the wrongly entered adjustment and input the opposite adjustment and leave a corrective note.