Purchase Different Products at Once

In Prokip, you can record a single purchase containing multiple products — even from different categories — in one entry. This helps save time, keeps your supplier transactions organized, and automatically updates your stock after purchase completion.

Before You Start

Before recording a multi-product purchase, make sure:

• All products are already added under Products/Services.
• The supplier (contact) is created and available in your contact list.
• You know the business location where the stock will be received.

Steps to Record Purchase of Different Products

Step 1: Go to the Purchase Section

1. From the Dashboard, click Purchases on the sidebar.
2. Select +Add to add Purchase.

Step 2: Select Supplier and Purchase Type

1. Choose your supplier from the dropdown list. Example: ABC Wholesalers Ltd
2. Select the business location where the items will go.
3. Set the purchase date (defaults to today).
4. Choose a status — Pending, Ordered, or Completed.

Step 3: Add Multiple Products

1. In the product section, click on the search bar under “Product Name.”
2. Type or select the first product (e.g., Flour 25kg).
3. Enter the quantity, unit cost, and expiry date (if applicable).
4. Click Add another product (or simply type in the next one).
   • Example: Add Cooking Oil 10L and Sugar 1kg.
5. Continue until you’ve added all items from that supplier.

(Screenshot: Product entry section showing multiple products added.)

Step 4: Review and Adjust Totals

After listing your products, Prokip automatically calculates totals — but you can adjust details manually:

• Total Items → Shows how many different products were added.
• Net Total Amount → Displays total cost before discounts or charges.
• Discount Type & Amount → Add fixed or percentage discounts if available.
• Shipping Charges → Include transport or delivery costs.
• Purchase Total → Updates automatically to reflect the full total.

Step 5: Add Payment Details & Save the Purchase

If you’re paying now, you can record payment details right away:

• Enter the amount paid.
• Choose the payment method — Cash, Bank Transfer.
• Add any payment note, e.g., “Paid on delivery.”
• The remaining balance will automatically appear under Payment Due.
• Review all the information carefully.
• Click Save to complete the purchase entry.
• The purchase will appear in your Purchases page.

After Saving

• If the purchase status is Completed, stock quantities are added immediately to your inventory.
• If Pending or Ordered, items will remain unadded until marked as Complete.
• You can always edit or update the purchase later from Purchases list.

Best Practices

• Always confirm supplier details before saving.
• Double-check product quantities and costs to avoid overstocking or undercharging.
• Use discount and shipping fields for accurate profit and expense tracking.
• For repeated purchases, use the “Duplicate” feature to save time.
• Keep status accurate — “Pending” for unpaid, “Completed” for received stock.